Financial Terms and Conditions

Student Studying

Terms and Conditions

By enrolling in classes at the New Mexico State University (NMSU), a student makes a financial commitment to pay the tuition and fee charges associated with that enrollment. The enrollment action constitutes a financial obligation between the student and NMSU and that all proceeds of this agreement will be used for educational purposes and constitute an educational loan pursuant to 11 U.S.C. § 523(a) (8).

The following terms and conditions are financial requirements of each student’s education related to their registration for a term at New Mexico State University. The payment of tuition and fees is the obligation of the student. By processing a course registration either via the Web or by submitting a course request card to an academic student registration area, a student acknowledges they have read and agree to the following terms and conditions:

  • Registration constitutes a financial agreement between you (“Student”) and New Mexico State University (“NMSU”). Tuition, fees and other charges you incur, including but not limited to bookstore charges (“Charges”), shall be added to your student account and are considered a loan for educational benefit.
  • Once you formally register for classes, you assume the responsibility for understanding New Mexico State University’s official policies concerning schedule changes, satisfactory academic progress and the financial policies of the University as described in the ‘New Mexico State University Undergraduate Catalog’ or ‘New Mexico State University Graduate Catalog’ for the term of enrollment.
  • Installment payment arrangements will be automatic with a non-refundable deferred payment fee for any Charges not paid in full within ten (10) business days of the start of the term. For specific date, please check the ‘Schedule of Classes’ for the enrollment term.
  • Charges may be prepaid at any time in whole or in part without premium or penalty.
  • Charges left unpaid for prior terms will result in disenrollment from your current term courses unless payment arrangements are made with University Accounts Receivable prior to the disenrollment date. For that specific date, check the ‘Schedule of Classes’ for the enrollment term.
  • In the event that you become delinquent in paying Charges or default in repaying Charges you will be liable for collection fees and any other costs incurred by New Mexico State to collect any monies due from you.
  • Students withdrawing after the stated refund dates remain liable for full tuition and fee charges. Collection costs incurred in the event of delinquency shall be at the expense of the Student.
  • NMSU accepts payment via student financial aid and third party sponsorship, but the responsibility for payment remains with the student. It is your responsibility to keep track of your account balance and any funding sources. If financial aid is not granted or if third party sponsors do not pay within a reasonable period, the student will be required to pay the full amount due.
  • If the New Mexico State University prevails in a lawsuit to collect on this financial obligation, Student will pay NMSU’s court costs, collection agency costs, and attorney’s fees in an amount the court finds to be reasonable.
  • You consent to receive email notifications to your @nmsu.edu e-mail address of the availability of an E-Bill (Electronic Billing Statement) and consent to review billing statement information on NMSU Web Payment System.
  • It is your responsibility to check your myNMSU email daily and maintain a current postal address to ensure receipt of all University correspondence.


SPRING REGISTRATION IS CONSIDERED COMPLETED ONCE A STUDENT HAS REGISTERED FOR A COURSE(S). IF A STUDENT CHOOSES NOT TO ATTEND NMSU FOR A TERM, SHE/HE MUST OFFICIALLY WITHDRAW FROM NMSU FOR THAT SPECIFIC TERM.


STUDENTS WITH A PREVIOUS SEMESTER BALANCE MAY HAVE THEIR COURSES FOR SPRING CANCELLED IF THEY HAVE NOT MADE PAYMENT ARRANGEMENTS FOR PREVIOUS TERMS DEBTS WITH THE BUSINESS OFFICE BY JANUARY 30, 2013 BY 5:00PM FOR SPRING 2013.

Methods of Payment

1.  Mail all check payments to:

New Mexico State University Grants
1500 N. Third Street
Grants, NM 87020

2.  Telephone Payments and Questions: (505) 287-6682.

3.  Visit the cashier office located in Martinez Hall.

4. Pay online at http://pay.nmsu.edu

PLEASE NOTE THAT THE UNIVERSITY DOES NOT ACCEPT DEMAND DRAFTS

Tuition Payment

You complete registration by paying tuition and fees:

  • In full with cash, check, or credit card (Discover, MasterCard, VISA), or
  • By presenting verification of financial aid award, grant, scholarship, or program authorization to the Business Office.

Payment Plan

By enrolling in classes at the New Mexico State University (NMSU), a student makes a financial commitment to pay the tuition and fee charges associated with that enrollment. The enrollment action constitutes a financial obligation between the student and NMSU and that all proceeds of this agreement will be used for educational purposes and constitute an educational loan pursuant to 11 U.S.C. § 523(a) (8).

Students withdrawing after the stated refund dates remain liable for full tuition and fee charges. Collection costs incurred in the event of delinquency shall be at the expense of the borrower. Although the University accepts payment via student financial aid and third party sponsorship, the responsibility for payment remains with the student. If financial aid is not granted or if third party sponsors do not pay within a reasonable period, the student will be required to pay the full amount due.

All outstanding charges not paid in full by January 30 will automatically be placed on a payment plan and a payment plan fee of $20.00 will be assessed. Outstanding charges will be divided into four equal payments for Spring.

Refund of Tuition and Fees

Students officially withdrawing or dropping courses during the Spring 2013 semesters are eligible to receive a refund as follows:

Spring 2013

Full Term (January 17 – May 10)

Through February 3, 100%
February 4 – February 19, 50%
February 20 – March 3, 25%

8 Week I (January 17 – March 12)

Through January 29, 100%
January 30 – February 1, 50%
February 2 – February 7, 25%

8 Week II (March 13 – May 10)

Through March 22, 100%
March 23 – March 29, 50%
March 30 – April 5, 25%

Students officially withdrawing or dropping courses during the Summer and Fall 2013 semesters are eligible to receive a refund as follows:

Summer 2013

8 Week (May 22 – July 18)

Through June 4, 100%
June 5 – June 10, 50%
June 11 – June 14, 25%

5 Week I (May 22 – June 27)

Through May 30, 100%
May 31 – June 4, 50%
June 5 – June 8, 25%

5 Week II (June 28 – August 2)

Through July 7, 100%
July 8 – July 10, 50%
July 11 – July 15, 25%

Fall 2013

16 Week (August 22 – December 13)

Through September 8, 100%
September 9 – 24, 50%
September 25 – October 7, 25%

8 Week I (August 22 – October 15)

Through September 3, 100%
September 4 – 10, 50%
September 11 – 14, 25%

8 Week II (October 16 – December 13)

Through October 27, 100%
October 28 – November 2, 50%
November 3 – 9, 25%

Refund percentages are based upon semester charges, not amounts paid. All refunds are applied toward amounts owed.

  • The refund schedule on this page applies when courses are dropped and a tuition adjustment is necessary.
  • Refunds for dropped credits will not be issued until after the last day to add a course.
  • No refunds will be made on classes of less than five weeks duration.
  • Part of Term refunds are based on class days completed.
  • In cases of academic or disciplinary suspension, eligibility for refund will depend on the conditions of the suspension and will be entirely at the option of the University.
  • Special Fees are refunded in full through the 100% refund period; thereafter, fees are non-refundable.
  • Withdrawal refunds are calculated as of the date the withdrawal form is completed with the Registrar’s Office.
  • Recipients of financial aid grants and loans who drop credits or withdraw may be required to return all or a portion of awarded Title IV funds.

Students who are enrolled but choose not to attend must officially withdraw from the University. To officially withdraw, please go to the Registrar’s Office.

Any funds remaining, after paying University expenses, will be available to students through the NMSU Grants Business Office. Prior term charges due to the University and non-institutional charges (i.e. Health Center charges, Degree fees, etc.) cannot be taken from a student’s Financial Aid and/or Scholarship awards, therefore a balance may still be due to the University after a Financial Aid Refund is issued to a student.

Direct Deposit of Financial Aid to a student’s checking account is available. To sign up for this service log on to my.nmsu.edu and click on the direct deposit link under student financial aid to securely input your bank account information.